A person is a data record consisting of sensitive personal data. This record can be synchronized across all linked d.vinci software products.
Configuration
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Applicant Management
Basic data of the person can be found in the application under the Data tab in the Properties, Contact Data, and Career sections. -
Onboarding
Basic data of the person can be found in the Onboarding module under the Data tab in the Personal Data and Contact Data sections.
System behavior
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Assignment to Processes
In each d.vinci software product, a person is assigned to exactly one process, such as an application or an onboarding process.
- A person can have multiple applications. To avoid duplicates, there is a conflict check.
- A person can go through multiple onboarding processes in Onboarding.
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Creating a Person
A person cannot be created manually. It is automatically generated:
- When an application is received from the application data
- When an onboarding process is created
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Synchronization and Data Transfer
When transferring persons between software products, such as when starting an onboarding process for a hired person, relevant personal data is transferred:- A person contains unique, identifiable data such as name, date of birth, address, and contact details.
- Only product-relevant data is synchronized. Specific data relevant to only one product remains within that product.
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Management
The person is not managed centrally but exists separately in each product. -
Deletion
The deletion of a person is not synchronized and must be carried out separately in each product.
How our customers use this
The basic data for applications and onboarding – essentially, the identity behind the process – is the personal data. This is essential for all customers in order to establish contact.