Version: v2026.1
General Features
- Authorization via role based access control
- Security concept
- ISO 27001 certified (d.vinci as company as well as data center)
- Firewall
- Access control
- Timestamp on last login
- Own database per customer
- Encrypted data transfer
- Automatic backups
- Single sign-on (SAML 2.0) with automatic updating of metadata XML
- Two-factor authentication
- Users Authorized to Issue Instructions
- Password change
- Adjusting minimum password length
- Mapping complex corporate structures: distribution of organizational units across organizational levels
- Software interface adapts to all screen sizes (responsive web design)
- Accessibility
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Language
- German
- Englisch
- Brazilian-Portuguese chargeable
- Bulgarian chargeable
- Croation chargeable
- Czech chargeable
- Danish chargeable
- Dutch chargeable
- Estonian chargeable
- French chargeable
- Hungarian chargeable
- Italian chargeable
- Norwegian (Bokmal) chargeable
- Polish chargeable
- Portuguese (Brazilian) chargeable
- Romanian chargeable
- Russian chargeable
- Serbian chargeable
- Slovak chargeable
- Slovenian chargeable
- Spanish chargeable
- Swedish chargeable
- News on login page
Onboardees/Onboardings
- Onboarding dashboard with filters
- Starting an onboarding directly from an application (when using the d.vinci Applicant Tracking)
- Automated personal and contact data matching between application and onboarding (when using d.vinci Applicant Tracking)
- Hand over applications to onboarding for the creation of onboardees/onboardings (when using d.vinci Applicant Tracking)
- Maintain reasons for entry
- Display personal numbers in onboarding
- Responsibility via Supervisor, Line Manager, and Buddy
- Create own responsibilites
- Inform responsibilities of new onboardings
- Export onboardings as Excel spreadsheet
- Onboarding process chart by phase and task status
- PDF conversion of attachments
- Email correspondence with attachments
- Integrated communication with onboardees (message mailbox)
- Comment on onboardings
- Pause an onboarding
- Make documents available for printing
Tasks
- Task overview with filter options
- Mass finishing of tasks
- Mass deleting of tasks
- Create tasks for onboardees and users
- Create tasks via AI
- HTML editor for text input incl. AI features like spell and grammar checking
- Insert information using placeholders
- Combine and apply tasks in task packages
- Define tasks packages per Reason for Entry
- Copy task templates
- Task responsibility and dynamic, schedule-dependent task due dates
- Regular reminders about urgent tasks via email
- Automate finishing of tasks
- Transfer tasks by email (manually/automatically) to persons outside the system (e. g. Line Management, Service provider, etc.)
- Document management with files that can be stored as placeholders in task descriptions to support completion
- Send correspondence upon task finishing
- Send correspondence automatically on a time-controlled basis
- Automatically inform responsible persons when certain tasks are completed
Employee Portal
- Password-protected access to Employee Portal with password change feature for multiple onboardings: onboardees going through onboarding processes for multiple positions can switch between their different onboardings in the same Employee Portal
- Employee portal as an app for all devices
- Branding: Logo, app-icon, controls colors
- Display contact person
- Maintain texts in multiple languages
- Welcome article and footer
- Addressing people in German: on a first-name basis or formal
- Individual information for onboardees
- Easily see new information
- Automatic birthday greetings
- Get feedback from onboardees
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Portal articles: publishing news and information as cards
- Article overview
- HTML editor for text input, media and attachments
- Use placeholders with onboardee data
- Preview of portal articlesDisplay article permanently
- Display article on a scheduled basis
- Save favorite portal articles
- Arrange articles
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Portal tasks: display selected onboarding tasks
- Task purpose
- Task overview
- Progress dognut for onboardees
- HTML content, images, and attachments
- Preview of portal tasks
- Display tasks according to status: never, due soon, finished
- Display forms in tasks
- Reminder about due tasks
- Contact person for onboardees
- Data upload (also directly from the camera app on compatible mobile devices)
- List of uploaded documents
- Preview of Employee Portal to see it from the point of view of onboardees
- Display last login
Reporting
- Excel-Export of Onboardings
- Transfer onboardings via API (REST-API)
- OData reporting API for the transfer of reporting data to external business intelligence systems
Administration & Configuration
- Personalize menu
- Access the administration menu without leaving the page
- Search administration menu
- Export users to Excel
- Roles and permissions
- Reorganize organizational structure
- Correspondence templates (emails) incl. HTML editor for text input
- Define signing authority for users
- Unlimited number of task packages with task templates
- Task templates
- with dynamic due-date and position-dependent responsibility
- for transferable tasks
- for tasks to unlock portal articles
- for portal tasks
- for tasks with correspondence dispatch
- HTML editor for text input
- Create forms
- Use internally or in Employee Portal
- Display only for authorized users (e. g. bank account information)
Help Menu
- Article-based help portal (knowledge base) with knowledge articles, instructions, guides, etc.
- Help Chatbot in the System and the Help Portal
- Provide contact information for the human resources department
- Contact to the d.vinci support