Through a applicant pool or talent pool you can find applications based on keywords independent of the advertisement. Applications can be provided with key words . In this way, suitable applicants can be viewed at any time in the menu topic applications and the opened tab pool candidates. In addition, pins can be set as favourites so that you can access the pool with the keyword more quickly.
Caution
Only applications that are on a pool status will be considered for the pool candidate view.
Required rights: View applications
Proceed as follows:
Create application status
1) Pool candidate requested
With this status you can ask applicants if they would like to be included in the pool.
Display Name: Pool candidate requested
Required Permissions: e.g. application status of the role "Human Resources (default)"
Icon: Blue person with question mark
Choose reason for rejection: Yes
Add keywords: Yes
Forward questionnaire: Yes
Correspondence mandatory: Yes
2) Pool candidate
This is the status for applicants who have agreed to be included in the pool of candidates.
The keywords will become a pool card once the applicant is on pool status.
Display name: Pool candidate
Required Permssions: For example application status of the role "Human Resources (standard)"
If the line management should also see the talents in the pool, then it makes sense to add this permission there as well: "Application status of the role "Line Management (standard)"
If you have several organisational units and only certain people should see all pool candidates, a separate role must be created "View pool candidates globally."
Icon: Blue figure
Delete after: x days (Please discuss this with your privacy officer)
Pool status: Yes
Final status: Yes
Consent to extended use required: Yes
Add keywords : Yes
Create Application Status Transition
Create status transition
In order to transfer statuses from one to another, statuses must be created
Initial status: Pool candidate requested
Target status: Pool candidate, Rejected
Initial status: Pool candidate requested
Target status: For example: New, New for specialist department, First interview, Follow-up interview, Self-cancellation, Rejected
Questionnaire for Forwarding
Create questionnaire
An application status can be used to send a questionnaire, which the person contacted can use to agree to be included in the pool.
Tab Data:
Display name: pool candidate requested
Organisational unit: global
Type: Questionnaire (for Forwarding)
Tab Form:
Section Application Form:
Consent for extended use: mandatory field: consent required
Section Consent to Extended Use:
Consent for inclusion in talent pool
Content (example): I agree that my above-mentioned application data may be stored for a period of up to one year after completion of the application procedure. This storage is for the purpose of contacting me in case a suitable position is available.
Create automated status changes
Create automated status change
To ensure that you don't forget anything and that the process runs smoothly, automatic status changes are a good idea.
1) Pool admission confirmed
Once the applicants agree, the status changes to "pool candidate:in".
Name: Pool admission confirmed
Initial status: Pool candidate requested
Target status: Pool candidate
Trigger: Questionnaire was filled out
2) Pool admission requested - No response
If the person does not respond positively, the status changes to canceled and the routine for the status begins.
Name: Pool admission requested: No response
Initial status: Pool candidate requested
Target status: Rejected
Trigger: Last status change
Time Delay: for example 14 calendar days
Create correspondence template
Create a correspondence template
The correspondence is, at best, a mixture of rejection and pool acceptance.
Name: Pool candidate request
Organisational Unit: Global
Available at: Status Change
Application status: Pool candidate requested
Questionnaire: Pool candidate requested
Subject:
Your application for the position {APPLICATION_PAPER:APPLY_TO}
Content (example):
we thank you for your application and your interest in working for our company.
Unfortunately, your application cannot be included in the shortlist. We are very sorry not to be able to give you positive news and would like to include you in our talent pool.
We need your consent to do this: {QUESTIONNAIRE:URL}
If you do not agree to be included in the talent pool, please ignore this request.
or
Subject:
Rejection for the position {APPLICATION_PAPER:APPLY_TO} - Invitation to join our talent pool
Content:
We would like to thank you for your application and your interest in working for our company.
Unfortunately, we are unable to shortlist your application. We regret not being able to give you positive news. However, we would like to include you in our talent pool.
To ensure that you agree to be included in our talent pool, we need your consent. Please click on the following link to give us your Rück message: {QUESTIONNAIRE:URL}
If you do not agree to be included in our pool, you can simply ignore this request.
We thank you for your understanding and interest in our company. Should suitable opportunities arise in the future, we will contact you if you have agreed to this.
Thank you for your understanding and interest in our company.
Note
In order for your colleagues to see the applications in the Pool candidates tab, they must be authorised to see the application status. See: Why can't a user see an application?