How do events need to be configured?

Permissions

• Event Organizer
  Can view and open the Events menu item. Can create, edit, and delete events. Can view the Events tab in applications.
• Event Viewer
  Can view and open the Events menu item. Can view assigned events. Can view applications for the events.

Roles

• Event Organizer
  Includes the same-named permission. Intended for recruiters.
• Event Viewer
  Includes the same-named permission. Intended for departments.

These permissions must be added to existing roles, or new roles should be created for this purpose.

Application Status

It is recommended to use three statuses:

• Event: Reserved
  Candidates are planned but have not yet confirmed or declined.
• Event: Confirmed
  Candidates have confirmed.
• Event: Canceled
  Candidates have declined.

We recommend using the event icons as icons for the status.
For the status change functionality of the Confirmed status, Confirm Attendance can be selected.

Define Status Transitions

1. Create a new permission Event Status Transitions.
2. Specify the three new statuses and indicate which status can transition to which in relation to the events.
3. Add the permission to the three statuses afterwards.

Create Correspondence Template

Create a correspondence template for each status if you want to contact the candidates.

You can insert placeholders that display the event details.

Placeholders:

• Event:
  The placeholders refer to events where participation is either reserved or confirmed.
• Canceled Event:
  The placeholders refer only to events where participation has been canceled.