Announcement

Internet Explorer 11 is no longer supported in the application portal

From 01.01.2023, calling up the application portal and, accordingly, the application form by applicants with Internet Explorer 11 will no longer be supported

This browser has been used by very few applicants in recent months. We are thus saving development resources that we can profitably use elsewhere for your benefit.

Read the help article here for more information on browser support.

NEW

Mobile phone number in the user 

Additional to the telephone number in the user, the field mobile can now also be filled. Colleagues and / or applicants have so a second possibility of direct contact.

Via a placeholder applicants can get shown the mobile number.

The placeholders can be inserted here

• Correspondence templates
• Job advertisement templates
• Format templates

What is entered in the field mobile will be 1:1 be what will be shown to the applicants. No number validation takes place.

Export possibilities

• User export
• d.vinci Job Publication API and d.vinci REST API

Better

Validity of one-time passwords

For security reasons, one-time passwords are only valid for 48 hours.

E-mails with a one-time password are generated in the following situations:

• A new user is created with the username/password option set to Yes
• Reset password is set in the user
• On the login page, password forgotten is set

If a login attempt is made after 48 hours, an error message appears.

In that case, you must click forget password or reset password to request a new password.

Better

Media

We have made a few changes at the page Media.

• The hint text about the file formats has been supplemented with more formats
• A preview image now appears when creating an image
• A preview link for the image can be called for all created images

Attention
If you have set a bookmark for a picture in your browser, you have to create it again. Our internal links have changed with the conversion.

Better

Switching the tab when editing

When editing elements, it could happen that when changing the tab, the edit button disappeared afterwards. This is no longer the case. 

Corrected

Security on the application portals page 

The page application portals now reloads whenever a user takes action.

Previously, on certain pages in the menu, users could not be logged out after 4 hours of inactivity. This is now fixed. 

Corrected

Display in report "Processed Time since Application Entry Date"

It happened that the report was displayed incorrectly. This was fixed last week by a hotfix.

Corrected

Prefined country in the application form

If a country is selected in the organizational unit, this country will be preset as default in the application form and the corresponding address fields will be displayed to the applicants. This behavior was sometimes erroneous in the past. 

Changes in the multiposting 
There will be an update in multiposting on 11/18 at 8pm.
Read more about the changes here: Update of the Multiposting

Internet Explorer 11 no longer supported in application portal

From 01.01.2023, calling up the application portal and, accordingly, the application form by applicants with Internet Explorer 11 will no longer be supported.

This browser has been used by very few applicants in recent months. We are thus saving development resources that we can profitably use elsewhere for your benefit.

Read the help article here for more information on browser support.

Changed styling in applicant form 

We have made technical changes to the file upload and the 5-star ranking in the screening questions. With this, we ensure even better accessibility.

Error message for correspondence without booking link (Calendar Integration Plus)

If the selected correspondence template does not contain a booking link when the Applicant selects appointment function has been activated, the text now more clearly indicates the missing placeholder. 

• "APPLYZ_TALKNJOB"
• "PITCHYOU_WHATSAPP"
• "STEPSTONE_QUICKAPPLY"

Placeholder for appointment postponement (Calendar Integration Plus)

If an appointment booking period has expired, you can now insert both old and new appointment data into the correspondence template using placeholders.

We provide the following placeholders for this purpose: 

New agency channel Social Recruiting

The Agency Channel Social Recruiting allows you to request social media ads from our mediateam. No matter if Instagram, TikTok, Facebook or others. Here our colleagues will help you in the area of Social Recruiting.

Better

Display of the link to the appointment booking (Calendar Integration Plus)
The link for the appointment booking by the applicant is no longer multi-line, but hidden behind the text "Link to booking page".

Better

Comments as detail in the calendar entries

If a comment is added when an appointment is created, the comment is now also written to the calendar entry (iCal) of the internal participants. The comment is displayed both in the calendar entry and in the application history.

 Example calendar entry (In English would the test be written behind Commentar:) 

Fixed

Notification to users with wrong content

In a rare configuration it could happen that the notification about an incoming message was sent to users without an application permission.

Fixed

Display of questionnaires

Questionnaires were displayed where the organizational unit of the questionnaire did not match that of the application portal. Thus, the questionnaire could not be processed. This can now no longer occur.

News area on the login page

Next to the field for entering the login data, you will also see an image gallery. The pictures will inform you about news in your d.vinci or HR-News. Click an image and you will be redirected to a website with more information.

Better

Technological Modernization - Application Portals

In this release, the page Application Portals has been modernized.

Changes in content are now made in the respective section.

 Example

Translations for the heading or footer are maintained via the respective language badge.

 Example

Fixed

Screening questions at StepStone (Quick Apply)

Screening questions of type text (4-120 characters) are not taken over by StepStone when using Quick Apply from the applicant form, because they are technically incompatible.

Attention

When using StepStone Quick Apply, please check that the applicant form only contains screening questions that use a different type. If necessary, you have to create a new screening question and store it in the application questionnaire.

Fixed

Additional header in kununu feedback questionnaire

The Additional Header is now also output for applicant forms of type kununu feedback questionnaire.

NEW

Mandatory sending of correspondence 

When configuring an application status, it is now possible to make sending correspondence a mandatory field.

You want to create application status with a mandatory field for correspondence?

Edit application status and select Yes for the field Correspondence Mandatory. 

Better

Technological modernization - Questionnaires

In this release, the page Questionnairs with all subpages has been modernized and the complexity reduced. The input masks have become more intuitive. Entries are now made directly at the point where the data will also be visible later.
Examples 

• The tab Intro Page is always shown and can be enabled/disabled and filled with content there.
• Screening Questions are added directly in the tab Form.

Appointment booking with MS Teams link

The link to MS Teams is now also generated when the applicant books an appointment.

NEW

Unique names of locations

An alternative name can now be entered for the external display of locations if required. This way, several branches/locations in one city can be clearly distinguished.

The name of the location is only visible within d.vinci (for example at job openings). The external name is displayed externally via interface and placeholder.

Attention

You don't have to do anything if you are satisfied with the external presentation of your place names or the internal recognizability.

However, if you want to make your internal names more speakable, please revise the places and maintain both the name and the external name.

If you do not maintain an External Name, the value from the Name field will be used. (See screenshot)

Do you have to inform job boards and co. about a change?

No. The value behind Additional information for external systems does not change. For job boards and co. no change is necessary.

Special Characteristics in the history

If a new Special Characteristics is added or removed, this is now documented with a single entry in the history for each. The logging takes place in all applications that a person has active.

NEW

New Application Status Icons for medical officers

There are new icons for pplication statuses that refer to medical officers.

Status Icons for medical officers in the system:

Better

Display long names for organizational units

If the cursor of the mouse is held over the name of the organizational unit, the name is displayed in full length as a tooltip. This way, even long organizational units whose beginning is always the same can now be identified without any doubt.

New Additional Headers 

We have now also added the ability to insert custom code in various places in the system to add additional properties to external views (tracking example) or to style them individually.

More information can be found here: Additional header

Better

Position of the help menu

The question mark of the Help Menu has been moved to the top right of the user. This makes it easier to find. It still requires the permission Help Portal Access to see the Help Menu. 

Expanded with full functionality that you can generate:

Note for non-existing data 

If no data is available in a view, a corresponding note now appears. 

This is the case, for example, in the application overview, job openings, hiring requests and events. 

Status change for job openings is easier

To change the status of a job opening, we have added buttons Activate/Deactivate and Archive in the job opening. When editing a job opening, changing the status is done using the buttons only and no longer using the   icon.  Archive replaces the status Closed.

Faster text input for filters and modals

If a  filter is selected that has a text field, it is now possible to write directly into the text field. The mouse does not have to be moved there and clicked first. 

This is also the case with pop-up ads that may include text input. 

Restructuring in the application portal area

The interface that job boards use (Job Publication API) is always publicly accessible. This is represented when creating an application portal by the Interface field and the links to JSON, XML and RSS behind it.

As before, the field Application Import can be used to control how applications, for example from job boards or employee referral programs, can be transferred into the system. Read more here: Applica tion Import .

Naming of reports

We have removed the word "number" in front of the Excel raw data reports, as it was expected to get a number of e.g. tenders and not a detailed list of tenders as it is currently the case. 

Attention

If you want to get the report data automatically, you have to make adjustments in your data import. Otherwise you will get an error message when importing the data into your tool or no data will be displayed. 

Examples

• jobOpeningCount.xlsx must now be called jobOpening.xlsx 
• applicationPaperCount.xlsx must now be called applicationPaper.xlsx 

Direct input for time selection    

It is now possible to enter times directly as numbers in all browsers. 

If you want to use the dropdown menu with the times, press the clock symbol. 

Display of the e-mail preview

If mandatory fields have not been filled in yet, these fields are now highlighted and a warning "Mandatory field" appears. Only when all mandatory fields have been maintained can the email preview be generated.  

Display of the general screen

It could happen that when the General Image was changed, the content was not changed. This is now no longer the case. 

Single sign-on configuration at Azure Active Directory requires an update

Otherwise the SSO cannot be used from today (05/19 at 6:30 PM) on anymore.

Please forward these instructions to your IT manager: Click here for instructions
All administrators of d.vinci will receive a warning message as pop-up until the adjustment is done.

NEW

New font

From now on, the Calibri Light font can  be used in the format templates.

Better

Status transitions easier to find

By using the search box in the menu and starting to type the words status transitions, the search now narrows down to show you the Permissions button. Clicking this buttons leads to Permissions, in which application status transitions can be created.

We are currently considering further improvements in this area.

Better

Configuring Questionnaires

You can now upload an image to the confirmation page tab of a questionnaire, edit the confirmation message and add your own text to the content.

Additionally, we have updated the Consent section of the Form tab. The configuration options of the consent are now hidden in a distinct manner behind the edit icon.

screenshot: 

Fixed

Group permission filtering

After logging in, users with a user group no longer had the filter With group permission: Yes active for the Applications menu item. This does no longer occur.

Fixed

Timepicker in other languages

When creating appointments in another language, the time picker did sometimes not work as expected. This has been fixed as a hot fix prior to this release.

Single sign-on configuration at Azure Active Directory requires an update

Otherwise the SSO cannot be used from May the 20th on.

Please forward these instructions to your IT manager: Click here for instructions
All administrators of d.vinci will receive a warning message as pop-up until the adjustment is done.

A few months ago, we introduced the feature of connecting your calendars to d.vinci in a free version (Basic), making it easier to manage appointment organisation.

On top of the features included in the Basic version, the Pro version introduces these features:

• Organization-wide, centrally controlled connection of calendars and monitoring of calendar connections
• Users can define availability and thus determine the timeframe of an appointment booking
• Applicants can book appointments themselves, picking a timeslot from a list of available ones
• Rooms can be created in d.vinci and selected when creating an appointment (currently under development)
• d.vinci provides you with support during the initial setup of calendar integration in your organization

Copying layouts

Existing layouts can now be duplicated by clicking the  Copy button.

You can read more about this feature in: Copy Layout

Timepicker
We have improved the way time can be selected in the system. The time is now selected via two fields. The design differs slightly depending on the device used. In one broweser, a value can simply be selected here, while another browser might display a dropwdown, as in the screenshot below). This depends on the selected browser and cannot be influenced by us.

Display in Chrome:

Process-time calculation in Reporting
When reporting on the data Time to Hire, Time to Interview, and Processing time, the data is now being calculated only for active applications. Reduced and deleted applications are no longer taken into the calculation. 

Back history button

When clicking the back history button , some entries were missing in the list of previously viewed pages.

Single sign-on configuration needs an update

Otherwise the SSO cannot be used from May the 20th on.

Please forward these instructions to your IT manager: Click here for instructions
All administrators of d.vinci will receive a warning message as pop-up until the adjustment is done.

Confirmation page of questionnaires

In questionnaires of the type questionnaire and applicant form there is now the possibility to upload an image in the tab Confirmation page. In addition, an individual text can be used as confirmation message.

Crawlability of jobcrawler

Due to the way some job crawlers work, the FontAwesome icons used in Benefits, for example, could not be displayed in some cases.

Horizontal line in emails

Until now, horizontal lines were not displayed in the email. If they are now inserted by the editor, they can also be displayed.

Filter at job openings

The filter of job openings Ongoing release process no longer pays attention to deleted releases.

Single sign-on configuration needs an update

Otherwise the SSO cannot be be used from May the 20th on. 

Please forward these instructions to your IT manager: Click here for instructions

Hints for Screening Questions 

Screening Questions can now also be supplemented with hint texts. The texts appear below the input field and are displayed wherever an entry can be made in the screening question. (Application Form, Application, Status Change)

To display the help text, it is necessary to edit the screening question. In the Description section, Display help text: Yes must be set. A new Help text input area appears. The additional message to the person filling in the form can be entered here.

Time of the Daily Notification

We have moved up the dispatch time of the Daily Notification to 6am.

Fixed

API help texts 

In the API for editing Users we have made the error description more understandable.

Fixed

Input validation

If a text input exceeds the maximum length, there is now always an error message.

Fixed

Application photo display

For customers who did not have a default application portal (URL path: /) set up, the photo of applicants could not be displayed. This is now fixed.

Fixed

Tooltips

A misleading value was output for a tooltip by mouse-over.

Fixed

Display error when creating a publication channel

When creating a Job Publication Channel with a preassigned Organizational Unit, the organizational unit is now also displayed in the overview after saving.

Single sign-on confguration needs an update

By May 19, customers using single sign-on must make changes in their identity provider. Otherwise, the SSO cannot be used after that date.
Administrators will see a corresponding note with a link to our instructions after logging in.

Please provide this guide to your IT managers and ask them to make the changes:
Click here for the instructions

Transfer of job opening informations

Agency channels can be used to obtain support for the job posting via our personnel marketing. Form fields which are filled in the job posting can now also appear in the email to colleagues or via Send Job Advertisement to other service providers. To do this, the form field must be configured as follows: Transmit via API: yes. For example, a salary range can be communicated, which some job boards require.

Please check if you are working with colleagues or sending publications to service providers via Send Job Ad if you need to adjust your form fields so that the transfer can take place.

A small reminder: The information from the form fields can also be transferred to other service providers via the API.

Other useful articles:

• Recruitment marketing: full service ad placement
• Create form fields

Better

Technological Modernization: Job Publication Channels 

In this release, the Job Publication Channels page was modernized. Data storage times and response times of the page have thus been improved. Editing is now possible inline, which means that you must first click in the field, then the editor opens.

Better

Deletion periods 

We have adjusted the deletion periods.

Minimum: 14 days

Maximum: 1095 days

Attention: When adjusting the deletion periods, the data protection officers should be involved in any case in order to keep the applicant data in compliance with the law.

Better

Status change

• If applicants have not entered an e-mail address, it is no longer possible to select a correspondence template.
• If no status change is possible for applicants, the note "The status change is not allowed" now appears and a button leads back to the application list.

This applies to: Appointment postponements, Rejections, Send info, Replies to messages and Status changes.

Iframe integration for job boards

Some job boards embed their job ads through Iframe. You now have the option to activate Iframe in the settings of the application portals.  

If you have used Iframe in the past, feel free to check if the setting is set to "Yes" in your application portal. Normally, we have been able to transfer previous embeds. 

For the display on your website, we strongly recommend not to use Iframe. Read more about this here: Displaying job ads via Iframe

Attachments display at status change

You want to send an e-mail with a status change and have added attachments the the status before?

You can now view the contents of the attachments. To do this, simply click on the title of the attachment.

Neutral address

We have adapted the form of address for some system texts. This way, it is appropriate, no matter whether you say "Du" or "Sie" to adress someone in german. 

• Daily notification
  Before: Dear {gender} {last name},
  the following contents in your d.vinci system need your attention:
  New: Dear {gender} {last name},
  here are the news in the d.vinci system:
• Application Portal
  Before: Welcome to our career portal. Here you will find our current job offers.
  New: Welcome to our career portal.

Test the calendar integration

When you enabled calendar integration, all users were prompted to connect their calendars. You can now decide whether to prompt users to connect their calendars. This allows you to test the calendar integration with some users first and only after a successful test to ask other users to act.

If you choose No, your users will still be able to access the menue item "My User" after the calendar integration has been activated. Only the following prompt to connect the calendar is omitted, which is displayed after login:

Status of the appointment participants

If an appointment for which commitments/cancellations already exist was changed without rescheduling/time change when calendar integration was active, the status of the appointment participants was reset. Confirmations and cancellations are now retained.

Number of multiple selection elements

We have increased the maximum number of displayable items in the multiple selection filter to 150. Previously, this was set to 49 items. This meant that sometimes not all values (e.g. Benefits) could be displayed.

kununu export

During the kununu export entries were cut off after 255 characters, now 4000 characters are possible. Don't worry, the transfer was done correctly at any time, we had corrected this manually so far.

Matching the email address in the calendar integration

If the email address in the calendar connection was spelled differently than in the user due to upper and lower case, the connection could not be established. 

Upper and lower case are now ignored.

Multiple status change with questionnaire

If you had performed a multiple status switch with a questionnaire stored, this questionnaire was not preselected and had to be entered manually. This has now been corrected.

Display if multiple status change is not possible

• If a multiple status change is not possible for applications, only the data of the first valid applicant will be displayed. 
• If no status change is possible at all, you will see this clearly and can jump back to the previous page by pressing a button.

Editor in the Layouts

A language changer has been added to the title and footer of the layouts. This lists all languages that are active in the system. It allows you to quickly translate the title and footer into other languages.

If you have only one active language in the system, there will be no language changer. By default, the language changer is set to the user's language.

If all is selected in the language changer, input fields with language labels will appear.
If you want to enter translations for more than one language, press all. If more than one language is selected, the button to confirm the entries is called "Update all".

By default, the content is displayed in read-only mode. This means that the HMTL editor will not be displayed until the edit icon  is clicked and you click into the content afterwards.

Better crawlability 

One job board was having troubles reading our job advertisements because there was no .css in the layout link. We have now added this to the job list/widget and the job advertisement.

Reporting

For reports on job openings, it is now possible to clearly distinguish whether the listed job opening is a deleted one or not. The status column in the report then shows deleted.

Availability check with activated calenderintegration

• Colors are now displayed correctly
• Users with the system language English, who are online via a German browser, now get all elements displayed in English, as it should be
• If a user's connection to Cronofy has subsequently become faulty for some reason, this is displayed as a warning during the availability check

The minimum password length can be changed via the Security tab in the Basic Settings for all users. 8 characters are still the minimum. There are no upper limits.

Users who already have a password are not affected by the change. They will not be prompted to set a new password. For existing users, it will only be relevant when their password is reset or they request a new password.

Tip:

You want all or certain d.vinci users to use a longer password?

You can reset the password manually for the user or export a user export, take the email addresses from it and ask the users via email to set a new password.

When importing data via XML and API interface, a conflict check is now also triggered if the applicant data is the same.

• In the User there is a new tab Calendar. Here you can see whether a user has connected his calendar and which e-mail address is used for it.
• In the user overview, a calendar icon  appears when the calendar is connected.
• By using the filter Status Calendar Integration in the user overview, the list view can be restricted according to the desired question.
  Tip:
  By setting the filter and triggering the user export, a list of all users and the status of the calendar integration can be downloaded.

Filter in the overview lists

Two filters are now clearly named as Application Status and Job Opening Status.

In the past, they were just called Status. In some views, it was not clear which filter was selected.

Appointment date reached

It could happen that an automated status change with the trigger Appointment Date Reached  was set by the system at the wrong time. For example, if an appointment was backdated. 

Files
File formats with capitalized PDF (.PDF) are now accepted by the system.

The Calendar Integration in der Basic version is now available. 

Thus, you have access to your Office 365, Outlook, Exchange, iCloud or Google calendar in your d.vinci and can see your free appointments as well as those of your colleagues. This way, you can easily book and manage appointments directly in the system - so you save valuable time!

We are constantly working on improving d.vinci and also keeping it technologically up to date. With v2021.23, we have started a series of technical modernizations that are gradually being implemented throughout the system: The edit mode replaces the edit input form. That is, pressing the edit item icon   no longer exits the displayed page to edit content in an input form. Instead, the page switches to an edit mode and the changes can be made immediately on the same page. On the technical side, this is an expression of modernization in the background. But from a user perspective, this also makes editing easier, as there are fewer page changes and loading times are also reduced. In this release, the Layouts page has been modernized.

In diesem Release wurde die Seite Layouts modernisiert. Hierbei können nun auch per Drag & Drop Bilder in den jeweiligen Feldern abgelegt werden.

Create Unsolicited Job Opening now has its own button. Until now, when creating a job opening, you could decide on whether it would be an unsolicited job opening. In 99% of all cases, however, it was not. Therefore, to shorten the input form, the Unsolicited Job Opening field was removed. Instead, on the Job Openings page, there is now a new button  Unsolicited Job Opening next to the  Job Opening button.

There is now a new permission Messages | Reply. The previous authorization Messages | Reply + Send info remains in place and you can replace it with the new authorization to revoke the right to send info.
The rights to send information and reply to messages have so far been assigned in one authorization. However, it can happen that, for example, departments should answer messages without being able to send information. For this reason, we created the new permission.

In the HTML editor of hirng requests, the attribute "target" was not supported in links. This attribute can be used to set whether the link should be displayed in the same tab/window or in a new tab/window (e.g. target="_blank").

For making appointments, a set of new appointment placeholder is available. With these, you can decide wether to display participant lists as enumeration with dots or as running text, with first name only or full name, and wether to name the participants' position or department.

In the job publication, the job opening status is now displayed as an icon with a tooltip next to the job opening main title. In this way, you can more easily see wether or not the job opening is active - depending on which the job publication may or may not be published.

To improve the user experience with the software interface, a few small but subtle screws have been turned:

• The Request New Password page now has a Cancel button. Press this button to cancel the password request process and return to the actual login page.
• On the Job Openings page, job opening status icons now display a tooltip when hovering a mouse above them. This way it becomes clear what meaning an job opening status icon has.
• Filters and selected filter options are closer together to be perceived as belonging together more.
• The Attachments tab in the application, job opening, and hiring request now looks more clean.
• In the screening questions in the application, there is now the icon  which indicates that the list can be expanded and collapsed with it. 
• When you try to drag and drop an item in the menu, the icon  will alert you where you cannot move it.

It often happens that users are temporarily assigned new roles and permissions that are subsequently revoked again - e.g. that departments get temporary access to applications that they would normally not be able to see. In the course of this, it could happen that the resulting temporary information was not cleared from the computer's cache in time and that contents that were no longer up-to-date were displayed in d.vinci - e.g. that the department could still see the application even though the necessary permission had already been revoked. d.vinci now updates cached information faster and more reliably in order to always display up-to-date content correctly.

The job publication API has been supplemented. It now also transfers:

• the URL to the image of the responsible user, if available
• the position of the responsible user, if any

(The fields do not appear if the parameter "?fields=small" is set).

In emails sent by the system to d.vinci users, the reference value of correspondences ("Application on") was in the Job Opening field. This has been fixed, so that the job opening field shows the main title of the job opening.