What is the billing address?

Billing addresses are a central component of master data. They are used to store the correct billing information for orders or services.

Configuration

When you open the Master Data menu item, you can select Billing Addresses. You can create a new one using the + Billing Address button. See: Create billing address.

System behavior

• Permission
  To view, edit, and create billing addresses, users need the Master Data | view / edit / create permission in their role.
• Selectability
  Once a billing address has been created, it is available in Multiposting when booking a Multiposting campaign, depending on the behavior defined when creating a Multiposting profile.
• Modification/Renaming
  If the billing address data is changed, the change applies only to future bookings.
  Existing bookings retain the address as it was at the time of booking.
• Changing the billing address for an existing campaign
  You have ordered a campaign and would like to change the billing address afterward?
  Please contact the accounting email address mentioned in the order confirmation.
• Deletion
  You can delete billing addresses at any time. In new Multiposting campaigns, they will no longer be selectable after deletion. Existing bookings retain the address as it was at the time of booking.
• Change log
  Changes to the billing address are recorded in the change log.

• Notes on invoicing for d.vinci Multiposting

  • Invoice corrections
    When booking a Multiposting campaign, you must ensure the correct billing address. After a Multiposting campaign has been booked, the billing address can no longer be changed.

    Attention
    Any invoice correction costs 150 euros per invoice that needs to be adjusted. Invoices without a cost center or with an incorrect contact person (attn.) will not be corrected.

  • Email for receiving invoices
    Carefully check your email for invoice receipt when booking a Multiposting campaign, so the invoice can be paid and reminders are avoided.
  • Contact person for questions
    If you have questions about billing, please contact the email address specified in the order confirmation: Buchhaltung@dvinci.de
  • Dispatch
    We will send the e-invoice in the ZUGFeRD format separately within 4 to 8 weeks after booking.

• Configuration notes

  • Organizational unit*
    Select the organizational unit for which the billing address applies. You can select the billing address in the organizational unit and all subordinate units.
  • Invoice recipient*
    Enter the full name of the invoice recipient including legal form (e.g., Muster GmbH, Muster AG). Without a legal form, invoicing cannot be performed.
  • Attention of
    Optional, if the invoice should be addressed to a specific person.
  • Additional address
    Optional, for additional address information.
  • Street, number*
    Enter the street and house number of the invoice recipient.
  • ZIP code, city*
    Enter the postal code and city of the invoice recipient.
  • Country*
    Select the country of the entered address.
  • Email for invoice receipt*
    Enter a valid email address for receiving invoices. We will deliver the invoice as soon as the campaign is online.
  • Cost center
    Optional, for assigning costs within the company. If the field is empty, a cost center can be entered before placing an order. However, cost centers that have already been entered cannot be changed or deleted during the ordering process.
  • VAT ID no.*
    Enter your VAT identification number here. It can be found, for example, in the imprint of the company website. A validation check is performed to verify whether the number is valid. If it is not valid, the entries cannot be saved.
    Please note
    • VAT ID no. for companies within the EU
      The number consists of the EU country code and an 8–12 digit number.
    • VAT ID no. for companies outside the EU
      A national tax ID must be provided to issue a correct invoice.
    • Invoice for companies based in Germany
      The invoice is issued with the current VAT rate.
    • Invoice for EU companies based outside Germany
      The invoice includes 0% VAT under the reverse-charge mechanism (not taxable domestically).
    • Invoice for companies from non-EU countries
      The invoice includes 0% VAT and a note on the reverse-charge mechanism (not taxable domestically).

How our customers use this

The function for managing billing addresses is used by companies to make billing efficient and error-free. Especially in larger organizations with multiple organizational units, assigning billing addresses facilitates internal cost allocation and compliance with tax requirements.
Some customers use optional fields such as “Cost center” to assign invoices directly to specific projects or departments.

Further articles on this topic

• Create billing addresses
• d.vinci Multiposting
• Create Multiposting profile