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What is a job publication?

Updated

A job publication can be understood as the content of a job posting, consisting of elements such as an introduction, tasks, and requirements. 
A job publication requires a job advertisement template and a layout to display a job opening as a job ad in the application portal.

Configuration

You can create a job publication in the Job Publications section within the Job Opening.

System Behavior

  • Usage
    Job Publications, together with the job advertisement template, make up the content of your job advertisement.
  • Multiple job Publications for a Job Opening
    It is possible to create multiple job publications for a single job opening. This can be useful, for instance, if the text of a job advertisement needs to differ for each job publication channel.
    These job publications are all independent. Even if you were to write exactly the same text again in a publication, they must be technically considered completely independent.
  • Settings in an Existing Publication
    • Button Job Advertisements
      View a preview of how the job advertisement will appear on the publication channels.
    • Button Start Release Process
      Here you can directly approve or reject the publication.
    • Button
      • Copy
      • Delete
      • + Publish via multiposting
        If Multiposting is set up in your system and the publication is created, you can click on the icon and then select Multiposting. This allows you to publish the job ad via Multiposting.
  • Job Publication Channels
    Through Publication Channels, you can control the Status of Publication Channels(ON/OFF), and determine in which application portal(StepStone, Stellenanzeigen.de, etc.) a publication will be visible.
    • Own Publication Channels
      These are all the channels you have created in your system.
    • Other Channels and Campaigns
      This section first displays your Multiposting publications and then those made via our agency channels.
  • Publication Period
    Job Publications can be assigned a publication period in the area Job Publication Channels via the calendar-sheet icon (the corresponding values are From and To). Once the end date is reached, the Job Publication Channel is automatically set to OFF. The Job Advertisement is then no longer accessible to applicants.
    It is also possible to be notified about expiring job advertisements in Multiposting. See: What is the daily notification?
  • Status of the Publication
    You can view the status of the publication in the job posting overview via the symbols in the right-hand column, for example, via the circles.
  • Send Job Advertisement
    Depending on how you have configured the publication channel, you can send the job advertisement via email to someone for publication.
  • Delete Job Publication
    You can delete publications at any time, even if the publication is currently active. 
    Please make sure to deactivate the postings first so that the job opening is no longer published on the job boards.
     

  • Notes on Configuration 

    Relevant when creating a new job publication

    • Create with AI
      When creating a new job opening, you can use Artificial Intelligence to assist you. Based on the content of the job opening, the AI automatically populates the fields of the publication and adds important elements (e.g., m/w/d) to the texts, such as in the job title. You can then review the draft and adjust it as needed before publishing it as usual.
      If an error occurs, it is of a technical nature. Simply try again.
      See also: Create a publication with AI
      Note on Data Transfer
      These contents are transferred 1:1 from the hiring request, if available:
      • Tasks
      • Requirements
    • Field Schema Configuration
      When creating a new publication, you can use the Field Schema Configuration to specify which fields are displayed and should be completed for this and subsequent publications.
    • Publication Template
      When creating a new publication, you can select one or more patterns from the publication templates, which contain content that you can use in the publication. This saves you from having to write every publication from scratch.
    • Properties
      • Job Opening
        This shows the title of the job posting.
      • Language
        Publications can be created in multiple languages. These need to be activated in the basic settings beforehand.
      • Status
        A publication can be created in Active status. In this case, the publication channels can be activated. See also Activate Publication. It is also possible to create it as a Draft. In this case, publication channels cannot be activated.
      • Position
        The position is the title of the publication and, therefore, the title of the job advertisement as seen by applicants. It should be chosen so that applicants can easily find the job advertisement. Market-standard terms and compliance with anti-discrimination laws and gender-fair language should be considered.
        • When creating a publication, the main title of the job posting is initially entered as the position. However, this can be customized, for example, for publications in multiple languages or when internal titles are used for the job posting.
        • In the job search, job overview, and job posting overview, you can filter by position/title. Partial matches are also supported.
        • No report can be created containing the field "Position," as applications are tied to job postings, not publications.
      • Subtitle
        The subtitle complements the title (position) of a job advertisement with additional information.
    • Appearance
      • Job Advertisement Template
        The job posting template specifies the structure of the job advertisement. You can click on the link to go directly to the job advertisement template. This allows you - if you have the necessary permissions- to make changes directly to the job advertisement template. Please keep in mind that any changes you make will affect all job publications that use this job advertisement template.
      • Panorama
        Selecting a panorama image overwrites the default image from the job posting template. Multiple panorama images can also be selected and displayed accessibly. If you select multiple panorama images, you can change the order of the images by clicking on the title of the image and dragging it into the desired order.
      • Sharing in Social Media
        Through social media sharing, you can select a specific social media image for platforms like LinkedIn or Xing.
      • Employee Benefits
        Select previously created benefits to make yourself more attractive as an employer.
    • Description
      • Introduction
      • Tasks
      • Requirements
      • We Offer
      • Closing Text
    • Search Engine Optimization
      With Page Title and Short Description, you can optimize search engine visibility to a certain extent.
    • Additional Information
      • External Link to the Job Posting
        You can use the external link to the job posting if, for example, you are creating the publication via a CMS.

This is how our customers use it

Many customers create more than one job publication for a job opening. Either to advertise it in multiple languages or to vary the texts per publication channel.

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