A release process can be started for a job publication. This helps ensure that at least a four-eyes principle is followed when publishing job openings.
Configuration
The process cannot be configured.
After creating a job publication, the button Release Process can be pressed.
See: Start release process
System behavior
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Permissions
As recipients, all users can be selected who have at least the right View job openings and publications according to user group in a role. It is possible that a user can only review the publication but cannot make changes. Viewing permissions for the job opening and publication are also required. -
Select recipients
When starting the release process, you can specify which recipients should approve the publication. Multiple recipients are possible, but the first response ends the release process. -
Comment
A comment can be added when starting the release process. -
Absence
If the last selected user is absent (e.g., on vacation), the button remains available, allowing you to send the release request to another recipient. -
Tasks
No task is created for the recipient of the release request. -
Email notification
Those who receive a release request will receive an automatically generated email.
Using the link in the email, the user can directly access the publication, approve it, or reject it. A comment is mandatory to avoid accidental clicks and ensure the decision is traceable.
The email follows this format:- Dear Ms. Müller,
- The release for the publication "Position xyz" of the job opening "Main title xyz" is required.
- Comment: please review
- Triggered by: Ms. Meier
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Release options
- Approve publication
- Do not approve publication
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Filtering
In the job opening overview and the application search, you can filter by the value Ongoing release process. This allows you to see at a glance which publications still need to be reviewed. -
Changes
Comments or decisions cannot be changed. If necessary, the release process must be restarted. However, the old entry remains. -
Deletion
Entries for the release process cannot be deleted. -
History
Whether a release process was started can be traced in the tab History tab of the Job Opening.
How our customers use this
Many customers publish directly via the publication channels without a release process. Usually, the review is done using the button Job Advertisements and then the button Preview, which shows how the job posting will appear to external users.