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What are application portals?

Updated

The application portal can be used in two ways: comprehensively, to display or extend your career page, or as a repository/list for publications that can be embedded on any website through the job list or used for displaying on job boards via a link and interface.

Configuration

If you navigate to the Application Portals page and click on + Create, you can create a new application portal.
See Create Application Portal

Application Portal as Simple Page

If you select this option, the start page is activated. You can then manage basic content directly in the application portal. Content that may be of interest to potential talents. For example, a heading, the job list, additional information and a footer.

Application Portal as List of Job Publications

If you choose this option, the start page is deactivated. When the application portal is accessed, only a list of job publications is shown - without additional layout options. In this case, the application portal is primarily used to distribute job ads to job boards or other systems.

Using Content Management System

If you embed content via a CMS on your website, configure the application portal so that both the homepage and job posting are disabled. You can then pull the content from the interface and design it on your homepage as desired.

System Behavior

  • Data Retrieval
    When an application portal is created, the interface (Job Publication API) is activated. Job boards can then retrieve data via the interface (JSON, XML, or RSS) in conjunction with the URL.
    Learn more here: Getting Started: Connecting Job Boards with d.vinci.
  • Renaming
    The name of application portals can be changed at any time. There are no dependencies. For external systems, the internal name is always the key.
  • Preview
    When an application portal is open, the Preview button is located at the top.
    Click it to see how the application portal will look when the URL is accessed.
    Depending on your configuration, you will see either a job list or, if you have configured the homepage tab, the homepage content will also appear in the preview.
  • Copying
    Application portals can be copied either from the application portals list using the copy icon or from within an open application portal by clicking the Copy button.
  • Deletion
    Before deleting an application portal, always check whether it is connected to external systems or if there is a link to specific publication channels that you may not yet be able to reach without it. If necessary, you should first link the publication channel to another application portal if you want to continue using that channel. Please note: An application portal always has only one publication channel.

  • Configuration Notes

    • Data Tab
      • Properties
        • Name
          The name of the application portal should be chosen to clearly identify the portal's purpose. Examples: StepStone, Intranet, Homepage
        • URL Path
          The URL is the address where the job listings can be found.
          The URL Path field is not mandatory since it is also possible to create a portal without specifying a URL. This is typically the case for the "Homepage" portal. However, the field must be unique. If a label is entered more than once, an error message will appear.
        • URL
          This is automatically generated after the application portal is created and serves as the address for the application portal and its job list.
        • Organizational Unit
          This indicates which publications can be displayed with which organizational unit.
        • Job Publication Channel
          This links to the Job Publication Channel. If the job publication channel is enabled in the publication, the job posting will appear in the application portal.
          You likely have publication channels that are named exactly like the application portal.
        • Layout
          The Layout determines how the homepage, job posting, and application form are displayed.
        • Languages
          You can select multiple languages. These determine in which languages the publications can be displayed.
        • Primary Language
          The content will first be displayed in the primary language.
        • Fixed Source
          You can set a fixed source for an application portal. This ensures that all applications will come from this source. Learn more here: Fixed Source.
      • Functions
        • Job Advertisement Enabled
          Job Advertisements contain the content of the job publications, job publication template, etc.
          Only when you enable the function can job advertisements be displayed in the application portal.
        • Fixed Job Advertisement Template
          The fixed job posting advertisement template overrides the selection of the job advertisement template in the job publication. This ensures that you always use the same job publication template for an application portal, regardless of what users select in the job publication.
        • Job Advertisement Template
          The job advertisement template is used for publications where you haven't selected a job opening template.
        • Fixed Application Questionnaire
          The fixed application questionnaire overrides the selection of the application questionnaire in the listing. This ensures that you always use the same application questionnaire for an application portal, regardless of what users select in the listing.
        • Application Questionnaire
          The application questionnaire is used for listings where you haven't selected an application form.
        • Application Questionnaire
          Applications can be imported from job boards or through employee referral programs. The following options are available. Learn more in the main article:
        • Application Import
      • Search Engines
        • Indexing for Search Engines 
          If indexing is disabled, a guideline is set for search engines and job crawlers, requesting them to ignore the portal's content. For intranet portals, additional protection through IP policy and SSO configuration on the Security tab is highly recommended.
        • Google for Jobs
          If you enable this option, the job postings of the application portal will be readable for Google for Jobs.
        • Company or Organization Name
          Google requires you to specify a company name for the job postings in the application portal. Since only one name can be stored, it is recommended to create an application portal for each company.
        • Company or Organization URL
          Google requires a link to your company's website.
      • Additional Settings
        • Special Characteristics
          If you specify a special characteristic here, such as Internal Applicant [IA] or Personnel Service Provider [PSP], all applicants applying through this application portal will receive this characteristic. This is useful, for example, for internal applicants or those entered by a personnel service provider.
        • Additional Header
          Additional style elements or tracking codes can be embedded via the Additional Header and will apply to all pages of the application portal.
        • Consent Management
          Consent Management Tools (CMTs) are used to manage visitor consent on your career page regarding the use of their personal data. This is especially relevant for data protection regulations like the General Data Protection Regulation (GDPR) in the European Union. These external tools allow you to request consent from visitors and manage their preferences regarding the use of cookies and other tracking technologies Cookie banners are one example of this.
          This ensures transparency and control over the use of personal data and helps you comply with applicable data protection regulations on your career page.
          Your script for embedding a CMT is manually entered in the Additional Settings of an application portal in the Consent Management field. Please note that d.vinci does not provide support for embedding such an external CMT.
        • Data Protection Layer for Embedded Videos 
          This feature allows you to display videos from YouTube and Vimeo in compliance with GDPR. If Yes is selected, videos from both platforms will receive an additional layer informing viewers that by loading the video, they accept the statements of the external video portals. This feature requires that you insert the video via the editor in the job posting template or on the homepage of the application portal. We cannot read custom-written code.
        • JobShop Application Form and JobShop Main Domain
          Please activate these options only in consultation with us. More information here: JobShop by talentsconnect
          If you use the feature, UTM parameters will be retained during redirection. This allows clicks and application sources to be analyzed across systems.
      • Interface
        After creating the application portal, the interface area appears in the tab Data on the right-hand side. Data from external platforms can be retrieved and processed via the interface.
    • Start Page
      • Functions
        • Simple Page
          If you select this option, the start page is activated. You can then manage basic content directly in the application portal. Content that may be of interest to potential talents. For example, a heading, the job list, additional information and a footer.
        • List of Job Publications
          If you choose this option, the start page is deactivated. When the application portal is accessed, only a list of job publications is shown - without additional layout options. In this case, the application portal is primarily used to distribute job ads to job boards or other systems. No back-buttons are shown in this case. 
      • Additional Properties
        • Additional Header
          This additional header only applies to the homepage and not to all pages of the application portal. Global scripts should be entered in the Data tab.
      • Click to Upload
        This is the header or panoramic image for the application portal.
      • Heading
        You can include any text and images in the heading that should appear above the job list (list of job offers).
      • Job List
        You have specified an application portal when creating the job list. All job offers that refer to the application portal are displayed here. Under certain circumstances, a note is displayed under the job list where old job list code has been stored in the Start Page. You can remove the code, but you do not have to. We plan to do this for you at some point in the future.
      • Additional Information
        Here you can enter additional information below the job list that applicants can see. For example, a link to the unsolicited application is often added here.
      • Footer
        Usually, a footer is created here, at least with links to privacy policy and legal notice.
      • Click for Image Upload
        This is the closing image, at the very bottom of the application portal page.
    • Security Tab
      • IP Policy
        With the IP Policy, you can restrict access to an application portal to a specific IP segment. This is useful, for example, in the intranet.
      • SSO for Application Portal 
        Application portals like the intranet should not be accessible from outside to protect your company's internal information. In the security settings of an application portal, we have added a new feature called SSO for Application Portals. To use this, SSO must be configured in the basic settings.
        By using the SSO for Application Portals feature, access to the application portal's URL is only granted when users are logged into d.vinci or they log in with their Single Sign-On credentials when they access the application portal's URL.
        To secure an application portal with SSO, SSO must be set up and activated in the basic settings (example setups: Set up Single Sign-On (example "ADFS"), or Set up Single Sign-On (example "Azure Active Directory")), enabled for the user, and the user's login method must be Single Sign-On.
        Testing the Security
        To test whether access to the URL works with existing SSO, please log out of d.vinci and then access the URL of the application portal. If the security works, a corresponding message will appear.
        Recognizing Activated Security
        In the application portals list, you can see at a glance which application portal has the function enabled by looking for the shield and keyhole icon.
      • Embedding of Job Ads as Iframes 
        Some job boards require job postings to be embedded via iframe. If this is the case, you can enable this function. Learn more here: Display Job Postings via Iframe

How Our Customers Use This

In most cases, the application portal is used to generate entries in the job list (as a publication repository), and data is passed to job boards via the interface.

In a few cases, the application portal is used as a career page. This is often the case for customers who do not have their own career page, when there is no intranet, if internal positions need to be listed separately, or if specific positions need to be quickly displayed in a separate area.

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