Explanation of terms
In applications, job openings, hiring requests, recommendations and for many status changes there is the option to make comments. This is also possible in onboarding. This allows you to better coordinate with colleagues or remind them of decisions.
Attention
Once made, comments can neither be deleted or edited by us nor by you in order not to spoil the history. Therefore, please make sure that the comment has been saved by the right person and does not contain any content that could be construed as problematic.
Configuration
Comments are created via the Comment button or it opens at status change, at Send info or on other occasions an input field Comment.
Behaviour in the system
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Required permission
No special permission is needed to receive or send comments. It is sufficient if the element from which you send the comment (job opening, application, etc.) can be viewed in the system. -
Comments on applications or job openings
These can be submitted via the Comment button as long as you have access to the application or advertisement. -
Contents of the comment / privacy policy
When writing your comment, you will be made aware not to mention any personal data in accordance with the General Data Protection Regulation (GDPR), as comments sent by e-mail are not recorded by the Deletion routine of the system. -
Confidential comments
It is possible to mark comments as confidential. These will only be visible to individuals who have the permission Confidential information from applications | view/edit in their role. See: What are confidential information and attachments? -
Send To
You can also send comments to a user. They will then receive an email with the comment. -
Available recipients
Comments are only sent to others if they have been selected as recipients. Permissions are not required for this. It is always possible to receive comments if the user is created at the same organizational level and also has view permission for the application status in which the application is currently located. -
Viewing the comments
The comment can be viewed in the history of the application, the job opening or the onboarding, depending on where you made the comment. If a recipient has been selected, the recipient will also be listed. -
Deletion/Editing
Comments cannot be deleted or edited afterwards.
How our customers use this
Applicant tracking
You can use comments to record notes about the interview after an interview, to inform colleagues about special features of the job opening, to provide appointment participants with further information about the interview or to make changes to the publication to your colleagues.
Onboarding
In onboarding, you can record special features of onboarding or important information here.