What is d.vinci Multiposting?

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d.vinci Multiposting enables you to publish job openings simultaneously on multiple job boards. The entire process is centrally managed through d.vinci, eliminating the need for communication with third-party providers. Your publication process is simplified, and with AI-supported analysis, we help you find the optimal job board for each job opening and target audience.

Multiposting Basic and Plus

We offer different licenses for Multiposting so that you only pay for the features you actually need.
The Plus license, in addition to posting job openings on over 1,000 job boards, gives you the ability to post for free on participating job boards, connect to the Federal Employment Agency, and store your own framework agreements.

More information about the added value and licenses can be found here: d.vinci Multiposting (on our website)

Instructional Video
Would you like to see how d.vinci Multiposting works? In the following video, we show you step by step how to publish job openings on multiple job boards, how to create a Multiposting profile, and how to take posted job openings offline from job boards — either automatically or manually.

Configuration

On the Multiposting Profiles page, you can click the + Create button to create a new Multiposting profile. See also: Create a Multiposting Profile.

You can then activate the campaign through the publications. See also: Activate a Multiposting Campaign

System behavior

• Requirements
  These are necessary to use Multiposting:
  • Permissions
    • Create Multiposting Profiles
      • Permission via Role
        To create Multiposting profiles, you need the permission Create Multiposting Profiles.
        This is assigned to the system role Administrator (Standard). If you want to use it in other roles, add the permission to the respective role.
      • Authorized Person
        Additionally, the person must be registered as an Authorized Person in the License tab under Basic Settings, since usage terms and the data processing agreement are accepted with Multiposting profiles. See: Authorized Person.
    • Activate Multiposting Campaigns
      To activate a publication via Multiposting, the person needs the permission Activate Publications.
  • When are costs incurred?
    You can test Multiposting, forward your publications to Multiposting and view recommended job boards; you can test the settings. Costs are only incurred when you click Place order now in the order summary.
  • Billing Addresses
    You can manage billing addresses in the master data. They are used to store the correct billing information for orders or services.
    Please note the billing instructions to avoid additional costs. See: Master Data: Billing Addresses
  • Billing
    If you book without a framework agreement via d.vinci, you will receive the invoice for your postings from us. If you book via your framework agreements, you will receive the invoice directly from the job board.
  • Questions about invoices
    If you have questions about invoices and cannot determine which job advertisement the invoice refers to: on the page Job Openings, you will find the filter multiposting campaign among the filters.
    Click on the filter multiposting campaign and you can search for the ID of the job ad. You do not need to enter the full data – you can simply enter parts of the long job ID. After filtering, the job openings will be narrowed down accordingly and will show you only those matching the number.
    Click on the publication and check the campaign details, where you will see the job ID.
  • Multiposting Profiles
    Multiposting profiles can be managed on the corresponding page. They contain framework data for publishing job openings via d.vinci Multiposting (e.g., company name, logo, billing address). Profiles simplify management and reuse of configurations. Read how to create them: Create a Multiposting Profile
  • Master Contracts
    With the Plus version of Multiposting, you can store your master contracts with the job boards used in Multiposting. Learn more here: How do I store master contracts for Multiposting?
  • Multiposting Campaign
    You start Multiposting campaigns in an active publication. With Multiposting campaigns you can publish job openings simultaneously on multiple platforms, saving time and increasing reach. See: Activate a Multiposting Campaign
  • Suggested Job Boards
    If Multiposting is enabled, you will find some Job Boards that you can book directly in the Job Publication in the section Multiposting Campaigns. These suggested Job Boards are those that have most frequently been booked via our Multiposting in the recent past.
  • Automatic Free Posting
    With d.vinci Multiposting Plus, one job opening per publication can be automatically and freely posted on participating partner job boards.
    • Marking of free postings
      If a free posting is activated, a gift icon appears next to the publication channel in the job overview and in the publication under the publication channels.
    • Time until publication
      If you set up automatic free posting, all new publications of the publication channel are automatically transferred to the free job boards. After posting via the Multiposting campaign, it usually takes 4–24 hours for the job opening to appear on the job boards.
    • Selection of Job Boards
      Selecting individual job boards is not possible. The publication can only be activated or deactivated for all free job boards at once. A list of job boards is shown during Multiposting campaign activation and later in the publication channels.
    • Publication Notes
      We cannot guarantee publication on partner job boards. Each job board decides independently whether to accept the posting. We receive no feedback. Fully maintaining publication attributes in the tab can increase your chance of publication.
    • Selection of Publication Channel
      The publication channel is automatically determined based on the settings in the Multiposting profile for the organizational unit of the job opening.
    • Duration
      The duration of a free job opening depends on the settings of the respective publication channel.
    • Images  
      Images are not displayed by the free job boards, which is why we do not transfer them via the interface.
    • LinkedIn Company ID
      To transfer the job opening to LinkedIn for free, you need your LinkedIn Company ID, a numeric sequence usually 6–9 digits long that links a company to job postings and other LinkedIn features. You can find it in the URL of a LinkedIn job opening for your company.
    • Post Job Openings on Free Job Boards
      Learn more here: How do I activate automatic free posting in Multiposting?
• AI-Powered Automatic Pre-Fill
  The AI-powered automatic pre-fill of input fields helps you make the Multiposting process more efficient. The AI uses the data you have already maintained in your job opening, publication, and job posting template and transfers it as accurately as possible to the corresponding input fields of the booking process. Where exact transfer is not possible, the AI interprets the available information and fills related fields as appropriately as possible. Additionally, you can fill out a context field in the Multiposting Profile with further information (e.g., about your company or industry). These details help the AI pre-fill fields for which no direct data is available in a meaningful and appropriate way.
  Important: All entries suggested by the AI — whether transferred 1:1 or interpreted — can be reviewed, adjusted, or overwritten at any time. You always retain control over which information is ultimately entered and transmitted to the job boards. If you manually enter data during the booking process and click the "Fill with AI" button, these entries will not be overwritten by the AI.
  Data Protection and Security: Your data is processed only for the duration of the current session to provide you with appropriate suggestions. The data is not stored or used for other purposes. The function is based on Microsoft Azure OpenAI and complies with all data protection requirements (e.g., GDPR).
• Reference Number
  Some job boards, such as StepStone, require a reference number in the job opening. When posting via Multiposting campaigns, we pass the publication ID as the reference number if none is provided in the job opening.
• URL to External Publication
  If you have maintained a URL to External Publication in the publication, a notification text appears after pre-filling informing you that the content used for Multiposting may differ from the external job advertisement. You should carefully review texts and links before posting.
• Campaign Language
  The language of the campaign is automatically taken from the publication.
• Cost Center
  If you filled out the Cost Center field in the job posting via field schema configuration and entered a value, it will be transferred to the posting.
• Selection of Recommended Job Boards
  The AI-supported analysis automatically suggests the best job boards for your job opening. The selection is based on experience and the relevance of the platforms for the respective target audience.

• Publication status
  By checking the status of the publication channel, you can always see whether a job posted via Multiposting is still published or not.
• Missing platforms
  If platforms are missing in Multiposting, you can inform us at any time. We will check whether an integration is possible and inform you about the next steps and options. Write us an email.
• Error handling
  Errors occurring after the campaign has been ordered are displayed in the campaign details. These include a detailed description and instructions for resolution. Additionally, an email is sent to the person who placed the order.
• Notes on Multiposting Profiles
  • Renaming Multiposting Profiles
    A profile can be renamed at any time. Changes take immediate effect for all future campaigns using this profile. Ongoing campaigns remain unchanged.
  • Deleting Multiposting Profiles
    Deleting a profile is possible if it is no longer linked to active campaigns. Deleted profiles cannot be restored.
• Notes on Multiposting Campaigns
  • Automatic Filling: If AI pre-fill is activated in the Multiposting profile, many fields are automatically filled, saving you time.
  • Review: Before finalizing the campaign order, the settings in the order details can be reviewed and adjusted if needed.

Notes on Configuration

• Multiposting Profiles
  • Name
    Choose a name that shows your colleagues the purpose of the Multiposting profile. For example, it may make sense to use the company/subsidiary name or the location depending on how granular you want it.
  • Organizational Unit
    The organizational unit determines which Multiposting profiles are available. Only profiles located on the organizational unit of the job opening or below it will be displayed.
  • Application Portal
    Select the application portal to be linked to the profile.
  • Company Name
    This information is displayed on job boards.
  • Company Logo
    The logo should be in supported formats (.png, .jpg) and not exceed a maximum file size of 250 KB. The optimal format is square (1:1).
  • I agree to the Terms of Use and Data Processing Agreement
    If you select Yes, you can use Multiposting. Otherwise, the necessary agreement will not be established.
  • AI-Powered Pre-Fill
    All relevant fields like job description, title, and work location are automatically filled from the publication. Activate this option to automatically transfer relevant information from the publication. It allows the AI to automatically pre-fill empty input fields in your Multiposting campaigns using information from the Additional Context field and supplementing missing details so you only need to verify accuracy. This saves time and ensures consistency and completeness.
  • Additional Context
    Add further information here that might be important for job boards, such as the number of employees or specific requirements. This information is used when you activate the AI-supported pre-fill.
  • Automatic Termination
    If you select On, publications of Multiposting job postings will end on the night of the respective day when a job opening or publication is taken offline. Automatic termination can be prevented by setting the job opening and publication back to "active" before that time. If the publication was in "In Progress" status, no notification occurs when the job opening or publication is deactivated. The campaign status will change to "Termination Planned."
  • Billing Address
    Define which billing address will be used for the campaign. Options include predefined addresses, order confirmations, or a selection from the master data list.
    • Fixed
      • From Order Confirmation
      • From Master Data
    • Selectable per Campaign
• Multiposting Campaign
  • Publication
    This is exactly the position as named in the publication and cannot be changed.
  • Multiposting Profile
    Here you can select the Multiposting Profile with which you want to activate the campaign for this publication.
  • Billing Address
    If the billing address is not defined by the Multiposting profile, you can select it here.
  • Targeted Audience Communication (displayed when AI pre-fill is off)
    The information in this section is crucial for recommending the best channels for publishing the job opening. The goal is to effectively reach the right talents. If AI pre-fill is activated in the Multiposting profile, these fields are auto-filled but can be adjusted. Without pre-fill, all fields must be entered manually.
    • Job Title
      The job title should describe the position or role as precisely as possible.
      Important: Avoid internal titles that may not be recognized outside the company. Use market-standard terms talents search for.
      Examples:
      • Instead of "Senior Sales Wizard," use "Senior Sales Representative."
      • Instead of "Marketing Ninja," use "Marketing Manager."
    • Job Function
      The job function describes the overarching category or area of activity. Choose the function that most closely matches the position to help identify channels where similar roles perform well.
      Examples of job functions: Sales, Marketing, Education, Finance, Retail.
    • Location
      The location specifies the major area (e.g., country or region) where the job board should search for talents. Only selected major areas are possible here (e.g., "Germany," "Hamburg," or "Hawaii - United States"). More precise details like city or remote work can be provided later on the Job Details and Work Location page.
    • Industry
      Industries indicate the economic environment of the hiring company. Optional but useful for refining recommendations.
  • Media Mix Recommendation
    Recommendations are provided by our partner VONQ. Channels VONQ recommends based on your input are listed first.
    • Channel Filter
      Search for a job board/platform to publish your job opening or provide details to facilitate selection.
  • Target Audience
    Fill in target audience details to optimize the posting. This helps identify the right channels and groups.
    • Education Level
      Select the minimum education level required. Consider what is truly necessary to avoid excluding candidates.
    • Experience Level
      Select whether the role is entry-level, for experienced professionals, or a leadership position.
    • Job Field
      Specify the job function to categorize the posting.
    • Industry
      Specify the industry of the position.
  • Contact Information
    Data entered here will be available to applicants on job boards/platforms as contact options.
    • Full Name (optional)
      Enter the contact person for the job opening — the responsible user’s name will be entered here.
    • Email Address (optional)
      Enter the contact person’s email address so you can receive applications from boards that do not integrate with d.vinci.
    • Phone Number (optional)
      This field is initially empty; enter the appropriate number here.
    • Checkbox: Contact Information Matches Recruiter Information
      If activated, the data of the responsible user for the job opening will populate the fields above. Changing the entered data deactivates the checkbox.
  • Job Details and Work Location
    The details you provide on this page are what will be displayed in your job posting on job boards/platforms.
    • Job Title
      The headline/title of the job posting as applicants will see it.
    • Description
      This includes all textual details previously entered in the publication. Content is transferred automatically and listed consecutively.
    • Fill with AI
      Clicking this button fills remaining details with AI; you can change values afterward.
      • Years of Experience
        Select a value between 0 and 40 to indicate whether you seek entry-level candidates or those with extensive experience.
      • Type of Employment
        Indicate whether the position is temporary, permanent, an internship, or other.
      • Weekly Working Hours
        Specify weekly hours. Only the "up to" value is mandatory.
        Examples:
        • Full-time equals 40 hours. Searching for full-time candidates.
          Entry: From 40 hours to 40 hours.
        • Searching for part-time at exactly 20 hours.
          Entry: From 20 hours to 20 hours.
        • Candidates can apply for full-time or part-time with a minimum of 20 hours.
          Entry: From 20 hours to 40 hours.
      • Salary Information
      • Work Location
        • Address Line 1
          Enter the street of the work location.
        • Address Line 2
          Include "c/o" or other relevant details.
        • Postal Code
          Enter the postal code.
        • City
          Enter the city.
        • Country
          Enter the country.
        • Remote Work Possible
          Check if the role is fully or partially remote. We recommend clarifying this in the description.
  • Order Summary
    In the order summary you can view your cart overview. Each section you filled out can be reviewed using the dropdown arrows.
    • Cart Overview
      • Credit
        Due to contingents or refunds, you may have a credit balance displayed here. Payments will first use the credit.
      • Total Amount
        The sum of all your bookings at that time.
  • Place Campaign Order
    An order confirmation will appear here. You will then receive an email with the order details.

How our customers use this

Companies use d.vinci Multiposting to publish their job openings efficiently and strategically. This feature is particularly useful for:

• Large companies that regularly post many job openings and aim for wide reach.
• Small and medium-sized enterprises that want to use the best channels for their job openings with minimal effort.
• Recruiting campaigns targeting specific audiences such as trainees or IT professionals.

Further articles on this topic

• Create a Multiposting Profile
• Create a Job Publication
• Activate a Multiposting Campaign
• Master Data: Billing Addresses
• Create Billing Addresses

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