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What are applications?

Updated

The application displays all information about the person who applied to your organization and, via the application status, the current stage of the application process.

Configuration

See Manually capture application and Automatically capture applications.

You can access a single application either via the menu item Applications by clicking on an application status icon, or via the job opening and then the name of a person.
Alternatively, you can search for an application in the blue bar at the top.

System behavior

  • Data entry form
    The form where data can be entered cannot be modified or customized. Additional fields cannot be displayed, and hiding fields is not possible.
  • Options within the application
    • Collection basket
      Use the collection basket via the file icon. Simply drag the business card of the application into the basket to compare it with another application later or to perform status changes for multiple applications.
    • Preview
      Switch to the split-screen view via the table icon on the side.
    • Business card
      In the business card, you can see the application status, the salutation, first name, last name, a picture, if applicable, a conflict icon, a badge for special characteristics, the job opening the person applied for, when, and through which medium the application was received.
      The application photo cannot simply be deleted. However, you can upload another image.
    • Additional actions
      At the top right, you can change the application status, set a rating, comment, and select other editing options via the gear icon. Examples: Provide feedback, Make a recommendation, Send information, Change job opening, capture another application, Set a reminder, or Delete. Additional icons may appear if d.vinci is connected to other tools, such as a tool for contract creation.
  • Tabs within the application
    • Data tab
      This tab contains general information about the applicant and the advertised position.
    • Attachments tab
      This tab contains the attachments related to the application. Here  you can upload CVs, resumes, attachments and other documents to the application.
    • Activities tab
      This tab provides an overview of all activities related to the application, such as interviews, feedback, etc.
    • History tab
      This tab allows you to track the recruiting process of the application.
  • Reporting
    Application data can be analyzed via the reporting interface.
  • Notes on configuration
    • Fields in the data tab
      • Properties
        • Salutation
          This determines how the person wishes to be addressed.
          The field can be displayed in the application questionnaire and filled out by the applicant.
        • Title
          This is a free-text field, allowing any title to be entered without limitation.
          It can be displayed in the application questionnaire and filled out by the applicant.
        • First Name
          This is a mandatory field in the application questionnaire and must be filled out by the applicant.
        • Last Name
          This is a mandatory field in the application questionnaire and must be filled out by the applicant.
        • Date of Birth
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Special Characteristics
          Special characteristics make applications from specific groups visible via a badge. You can create these characteristics yourself.
      • Contact Information
        This section records all contact information.
        • Country
          This field can be displayed as Address in the application questionnaire and filled out by the applicant. They must then automatically specify the country and other details.
        • Additional Address
        • Street
        • Zip Code, City
        • Mobile number
          The field can be displayed in the application questionnaire and filled out by applicants.
          Applicants can select the country code either by entering the number or searching for the country. This field serves as the basis for communication via WhatsApp.
        • Email Address
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Telephone
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Alternative Telephone
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Skype Name
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Profile URL
          This field can be displayed in the application questionnaire and filled out by the applicant.
          This refers to profiles on networks like LinkedIn or Xing.
      • Career
        This section records the applicant's resume. Most fields are free-text fields to allow applicants to represent their data as realistically as possible.
        • Degree
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Vocational Education
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Studies
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Last Position
          This field can be displayed in the application questionnaire and filled out by the applicant.
      • Application
        • Type of Application
          • Online
          • Email
          • Letter
          • Human Resources Service Provider
          • Direct Contact
            If you found the applicant through your own active sourcing, select this option.
        • Language
          This is the language for correspondence. The languages available for selection are determined by the languages set in your license.
        • Earliest Starting Date
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Source
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Desired Location
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Desired Salary
          Both numbers and text can be entered into this free-text field.
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Comment
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Email Address of the HR service provider
        • Consent to Privacy Policy
          This field can be displayed in the application questionnaire and filled out by the applicant.
        • Consent for Extended Use
          This field can be displayed in the application questionnaire and filled out by the applicant.
      • Reference for correspondence
        • Application For
          Here you can select the publication the person applied for. If no selection is made, the title of the job opening for which you are creating the application will be chosen.
          If they apply via the application form of a publication, this will be selected automatically.
        • Application Date
      • Job Opening Screening Questions
        Screening questions can be added to the job opening. These will be displayed in the application questionnaire and can be filled out by the applicant.
      • Further Screening Questions
        These can, for example, be added via the application questionnaire and displayed to applicants for them to fill out.

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