Skip to main content

Release Notes 2026 - Onboarding

Updated

v2026.11

Published on May 28, 2026

New Features

Task origin displayed transparently

In a task’s title card, you can now see the origin of that task if it comes from a task template—including the template name and associated task package. When editing such a task, you’ll also see a note indicating that you’re only customizing this specific task within the current onboarding. A direct link takes you to the task template if you’d like to customize it system-wide. This allows you to centrally manage and continuously optimize your onboarding processes—with full transparency regarding which changes affect only individual onboarding sessions and which impact all future processes.
 

Apply a task template retroactively to ongoing onboarding sessions

When creating a new task template within a task package, you can now specify directly whether it should also be applied to onboarding sessions that are already in progress (i.e., active and paused). The task is automatically created for all applicable onboarding sessions listed under this option. When deleting a task template, you can also decide whether the open tasks should be removed from applicable active and paused onboarding processes. This ensures your onboarding process remains up-to-date and consistent even when changes are made.

Corrections

  • Organizational Units – Delete
    In some cases, associated correspondence or template layouts were not removed when an organizational unit was deleted. Now, when an organizational unit is deleted, its associated templates are also automatically removed from the onboarding.

v2026.10 (05/12/2026)

New features

Task details with one click  New 

In the task list of an Onboarding, the individual rows are now clickable and lead to the detail page of the respective task. There you will find a clear display of all properties and functions as well as the most important action buttons such as Complete, Transfer or Reopen. This way, you have all details at a glance when needed and can conveniently manage tasks. Alternatively, you can still use the action icons directly in the task list – depending on what works best for your workflow.

Improvements  Improved 

  • Notifications for incoming messages from Onboardees – direct link to settings: In automatically generated notification emails for incoming messages from Onboardees, you will now find a direct link to My User in the footer. There, you can adjust your notification settings yourself if you would like to receive fewer or different notifications. This way, you have full control over your email notifications – without detours.
  • Transferable tasks with conditions – note: If you transfer a task that still has outstanding prerequisites, you will now be notified by a warning message that the recipient can only complete the task once all prerequisites are fulfilled. For the recipient, the button Complete is hidden and a note is displayed stating that the task is not ready yet. This makes it transparent when a task can be processed – and avoids misunderstandings.

We have made the following corrections  Fixed 

  • Task filter with umlauts: If you used a filter with umlauts or special characters in the task list of an Onboarding and then edited and saved a task, an error occurred. Editing and saving tasks now works smoothly even with active filters containing umlauts or special characters.

v2026.9 (04/29/2026)

New Features

Efficiently Completing Tasks with Conditions  New 

If a task is blocked by other tasks, the system now guides you step by step through the completion process until you reach the last open dependency. As soon as all blocking tasks are completed, the complete button will appear on the top‑level task. This allows you to work through complex task chains seamlessly and without detours.

More here: Finish Tasks, that are blocked by other tasks

v2026.8 (04/16/2026)

New features

Email notifications for new messages from onboardees  New 

Responsible supervisors and managers of an onboarding now automatically receive an email as soon as a new message from their onboardees arrives in d.vinci. This allows them to react promptly and ensures that no important feedback is missed.

For all existing onboarding users, this new notification option is already activated. When creating new users, both notifications – Upon incoming message from an applicant and Upon incoming message from an onboardee – are enabled by default. Each user can now adjust these settings themselves by opening the user menu, selecting My user, then opening the tab Notifications and adjusting the settings there.

We have made the following corrections  Corrected 

  • Filter – search parameters with umlauts: When searching for onboardees using umlauts or special characters and then using the back button in the filter, the search parameters were displayed incorrectly and previously found results were no longer shown. The filter now remains correctly preserved, and the search results are displayed as expected.

v2026.7 (04/01/2026)

New features

Automatic reminders for delegated tasks  New 

Recipients of delegable tasks now receive automatic reminders by email – two days before the due date and on the due date itself. This ensures that no task is forgotten, even if it has been delegated.

We have made the following corrections  Fixed 

  • Employee portal app: In Google Chrome, a white screen could appear when automatic page translation was active and the page was changed during a short success message (e.g. when logging in or completing a task). This behavior has been fixed – the app now remains stable even with the translation function enabled.

v2026.6 (03/19/2026)

New Features

Access the community via the help menu  New 

In the help menu, you now have direct access to d.ock - your HR community. Clicking on it will take you to our platform for real exchange with other HR experts, collaborative learning, and the development of HR topics that matter.

Improvements  Better 

  • Design adjustments: We have made several design adjustments, including the use of a new, more readable font and changes to some of the colors used.
  • New icon for additional functions: To make our system even more intuitive, we have replaced the gear icon in several places with a three-dot icon to better represent the underlying functions.   

We have made the following corrections  Fixed 

  • Help chatbot: When Speak to a human was selected, the Next button could not be clicked after entering the name. The chatbot now works reliably again.

v2026.5 (03/05/2026)

Improvements   Better  

  • Portal articles: Texts in portal articles are now updated immediately when changed in the system – no longer requiring re-login to see the changes.
  • Videos: Videos inserted via the HTML editor are now automatically optimized for mobile and adapt to various screen sizes.

We have made the following corrections   Fixed  

  • Responsibilities in permissions: When a responsibility was renamed, the new designation was previously not correctly adopted in the permissions. Changes to responsibility names are now automatically updated across all permission areas.

v2026.4 (02/19/2026)

New Features

Upload Attachments for Tasks

You can now specify in tasks whether an attachment must be uploaded when completing the task. The system displays an upload field with a description during task completion and automatically creates a history entry. This allows documents to be captured directly in the task process and stored in a traceable manner.

v2026.3 (05.02.2026)

New Features

  • Change Organizational Unit for Onboardees: Onboardees can now be reassigned to a different organizational unit. The system automatically checks all dependent fields to ensure no inconsistencies occur.
  • Move Forms: You can now assign forms to a different organizational unit, provided you have the necessary permissions there. This simplifies the management and assignment of forms across multiple areas.
  • Portal Tasks: Portal tasks can now be assigned conditions. These tasks will only appear in the employee portal once all prerequisites are met – making task display more targeted.
  • AI Features in the Text Editor: A new menu is now available behind the AI button in the text editor. You can now shorten or expand texts directly in the editor.

Improvements   Better  

  • Content Cleanup in the Text Editor: When inserting external content (e.g., via copy & paste), the editor automatically removes unauthorized elements. This saves manual post-processing in the source code and ensures clean content.

v2026.3 (02/05/2026)

New Features

  • Change of organizational unit for onboardees: Onboardees can now be reassigned to a different organizational unit after onboarding. The system automatically checks all dependent fields to ensure data consistency.
  • Move forms: You can now reassign forms to a different organizational unit if you have the necessary permissions there. This makes managing and organizing forms across departments easier.
  • Portal tasks: Portal tasks can now include conditions. They will only appear in the Employee Portal once all conditions are met, ensuring more targeted task visibility.
  • AI features in the text editor: A new menu is now available behind the AI button in the editor. You can now shorten or expand your texts.

Improvements   Better  

  • Content cleaning in the text editor: When pasting external content (e.g., via copy & paste), the editor now automatically removes disallowed elements. This reduces manual cleanup in the source code and ensures cleaner content.

We have made the following corrections   Fixed  

  • Employee portal: Placeholders in portal articles are now properly highlighted, making them easier to identify and edit.

v2026.02(01/20/2026)

Task chains with conditions NEW

You can now define conditions in task templates and individual tasks. The system automatically checks whether these conditions are met and considers them in all automations. This enables significantly more tasks to be automated – for example, a task will only be automatically transferred once the necessary information has been collected in another task. Blocking tasks are clearly highlighted in the task lists.

We have made the following corrections Fixed

  • Employee portal: When the supervisor was changed during onboarding, the contact person in the employee portal remained unchanged. Now, the default contact is automatically updated as soon as the supervisor is adjusted.

v2026.1 (01/08/2026)

Spelling and Grammar CHeck in the Text Editor   NEW  

You can now use AI to check your texts for spelling and grammar directly in the text editor. This feature is enabled by default for all customers.

  • Click the AI icon in the editor to open a window that checks your text.
  • The entire content of the editor is always checked.
  • Any changes made are highlighted in color in the window.
  • You can use the feedback function to rate whether the result is helpful or not – this helps us to further optimize the feature.
  • The changes can be accepted or rejected by closing the window again.

Important:

The editor is used in various places in d.vinci Onboarding. In individual cases, the texts in the editor may contain personal data. Please keep this in mind when using this feature.

Help Chatbot   NEW  

The new help chatbot is now available, offering you fast and reliable support for our products around the clock – directly in the system and in the Help Portal. As soon as the function is activated, a speech bubble will appear in the bottom right-hand corner, which you can use to start the chat.

What are the benefits of the new chatbot?

  • Immediate help whenever you have questions
  • Privacy policy guaranteed: The chatbot only uses content from our Help Portal – your system data remains secure. You can find more information here: Why did d.vinci choose Zendesk as a subcontractor?
  • Modern and stable technology from Zendesk, our optional subcontractor
  • Direct contact with support: If the chatbot cannot find a suitable answer, you can create a support ticket directly. The chat history is automatically attached as an attachment.

Visibility for users:

The help chatbot in the system is only visible to users who have the "Access help portal" permission. For these users, the speech bubble icon is displayed in the bottom right corner.

Tip for optimal use:

Start a separate chat for each new question – this will give you even faster and more targeted support.

Find out more about the new help chatbot in this help article and experience how easy and convenient team support can be – while retaining full control at all times!

Creating Task Packages with AI  Better 

The AI now automatically recognizes the language of your input. When creating task packages in English, French, or another language, titles and descriptions are now generated in the correct language.

Accessibility  Better 

Accessibility in Onboarding: We have further improved accessibility across all areas. Users now benefit from clearer contrasts and better-readable content.

Accessibility in the Employee Portal: The Employee Portal now offers enhanced accessibility with improved contrasts and cleaner layouts, ensuring a smoother experience.

Accessibility in the Employee Portal App: The app version of the Employee Portal now provides improved contrasts and readability, making it more accessible to all users.

We have made the following corrections  Fixed 

  • Employee Portal App: Previously, some users saw only a white blank screen when starting the installed app. The issue has been resolved — the home page now loads reliably, and login works as intended.

Related to

Related articles